Service Directory
Management of Contractor Invoices for the Roads Sector
This service is provided by the Ministry of Works to contractors engaged with the Ministry, enabling the submission of project invoices and all supporting documents in accordance with approved procedures.
Service Conditions
- The contractor must obtain a username and password for the approved electronic system
- The contractor must ensure that the work contract has been received from the project engineer prior to submitting the invoice through the system.
- he invoice must be complete and include all required attachments and documentation in accordance with the approved regulations.
Required Attachments
TCO (Term Contract Order) Invoices
- Invoice
- Copy of approved TCO
- Measurement sheet
- Maps
- Previous Payment Certificate
Tender Invoices
- Invoice
- Request for inspection
- Measurement sheet
- Maps
- Copy of Financial Approvals 1803
- Previous Payment Certificate
LPO( Local Purchase Order) Invoices
- Tax invoice
- LPO or 1803
- IUWR(Inter utility work request)
- Previous Invoices
Process Time
- 14 Working Days
Service Provider
Ministry of Works
Service Processes
- Applicant: The contractor submits the invoice through the Ministry’s official website, attaching all required documents, and sends it to the designated project engineer via the electronic system.
- Ministry of Works: The project engineer receives the invoice, verifies the completeness of its attachments, and forwards it to the Quantity Surveyor in the Cost Engineering Department for issuing the payment certificate.
- Ministry of Works: The Quantity Surveyor in the Cost Engineering Department issues the payment certificate and sends it to the project engineer to complete the required approvals and signatures
- Ministry of Works: The project engineer, the section head, and the director—if required—sign the payment certificate, which is then forwarded to the Financial Resources Department for submission to the Ministry of Finance.
- Applican :The contractor submits the invoice with all required documents, and sends it to the designated project engineer
- Ministry or Works: The project engineer receives the invoice, verifies the completeness of its attachments, and forwards it to the Quantity Surveyor in the Cost Engineering Department for issuing the payment certificate.
- Ministry or Works: The Quantity Surveyor in the Cost Engineering Department issues the payment certificate and sends it to the project engineer to complete the required approvals and signatures
- Ministry or Works:The project engineer, the section head, and the director—if required—sign the payment certificate, which is then forwarded to the Financial Resources Department for submission to the Ministry of Finance.
